Welcome! This is the procedures manual for Emergency Food Assistance Program (EFAP) Tribal Food Pantry and Tribal Voucher Programs and includes procedures and policies to assist Tribal Lead Agencies and their respective Sub Agencies in the administration of these programs. Policies and procedures included here are specific to EFAP-Tribal and must be followed by the Tribal Lead Agency and their Sub Agencies, with an effective start date of July 1, 2023.
Washington State Department of Agriculture (WSDA) administers Food Assistance programs pursuant to Chapter 68, Laws of 2010. The applicable Revised Code of Washington (RCW) is Title 43.23.290. If any procedure or policy is found to be in conflict with the RCW, the RCW will prevail.
Information within this manual (including all sections and subsections) may be updated as needed. Each section page will have a revision date and a list of recent revisions, as applicable. It is the responsibility of the Tribal Lead Agency to stay current on all relevant policies and procedures that apply to them and their respective Sub Agencies. Please take the time to thoroughly review this manual with your staff and Sub Agencies.
Washington State Department of Agriculture (WSDA) administers Food Assistance programs pursuant to Chapter 68, Laws of 2010. The applicable Revised Code of Washington (RCW) is Title 43.23.290. If any procedure or policy is found to be in conflict with the RCW, the RCW will prevail.
Information within this manual (including all sections and subsections) may be updated as needed. Each section page will have a revision date and a list of recent revisions, as applicable. It is the responsibility of the Tribal Lead Agency to stay current on all relevant policies and procedures that apply to them and their respective Sub Agencies. Please take the time to thoroughly review this manual with your staff and Sub Agencies.
| 1.1 | About Food Assistance: Overview |
| 1.2 | Food Assistance Contact Information |
| 2.1 | Definitions |
| 2.2 | Program History |
| 2.3 | EFAP-Tribal Process and Allocations |
| 2.4 | Intent to Apply |
| 3.1 | Biennial Applications |
| 3.2 | Agreement Process Between Food Assistance and the Tribal Lead Agency |
| 3.3 | Agreement Process Between Tribal Lead Agencies and Sub Agencies |
| 4.1 | Eligibility Criteria and Capabilities for Tribal Lead Agencies |
| 4.2 | Eligibility Criteria and Capabilities for Food Bank Sub Agencies |
| 4.3 | Eligibility Criteria and Capabilities for EFAP-Tribal Food Pantry and/or Food Voucher Sub Agencies |
| 5.1 | Qualifying Eligible Clients |
| 5.2 | Written Client Confidentiality Policies |
| 5.3 | Informational Resources for Clients |
| 6.1 | Allowable Activities and Expenses |
| 6.2 | Administration Cap |
| 6.3 | Allowable Direct Operational Activities and Expenses |
| 6.4 | Allowable Equipment and Capital Improvement Expenditures |
| 6.5 | Required Invoicing and Data Reports |
| 7.1 | Inventory Tracking |
| 7.2 | Annual Reporting of Capital Assets |
| 7.3 | Disposition of Equipment |
| 8.1 | Food Safety and Sanitation Requirements |
| 8.2 | Food Procurement Priority System |
| 9.1 | Tribal Lead Agency Program Management |
| 9.2 | Food Assistance Program Management |
| 9.3 | Tribal Lead Agency Compliance Management |
| 9.4 | Food Assistance Compliance Management |
| 9.5 | Tribal Lead Agency Dispute Policy |
| 9.6 | Food Assistance Dispute Policy |