WSDA Compliance Management
WSDA FA Conducts Risk Assessments of Lead Agencies:
WSDA FA conducts an initial Risk Assessment prior to executing Agreements. Lead Agencies must have completed the FA Accounting System and Financial Capability Questionnaire (AGR-2383).The questionnaire must be submitted to Food Assistance and used to initially assess risk based upon responses provided.
- The Lead Agency must have submitted at least one Financial Capability Questionnaire within the last 12 months. One completed Questionnaire per year, regardless of the various types of funding an entity receives.
- Lead Agencies with a High-Risk rating will require additional program reviews and more in-depth monitoring.
WSDA FA Staff Shall Monitor Fiscal Reports on a Monthly Basis:
WSDA FA staff conducts monitoring of Lead Agencies by evaluating monthly submitted expenditure reports and responses. At any time, WSDA FA may request a Lead Agency to send in all supporting documentation for expenditures.- If a Lead Agency violates any conditions set forth in the Agreement, WSDA FA staff will investigate the violation.
WSDA FA Compliance Reviews of Lead Agencies and Sub Agencies:
WSDA FA is responsible for monitoring the operation of the program to ensure that it is being administered in accordance with federal and state requirements and promotes program integrity. The WSDA FA monitoring system includes:- CSFP Lead Agencies will be reviewed at least every two years.
- Five CSFP Sub Agencies will be reviewed on an annual basis.
- Lead Agencies that have serious performance issues will have a program review more often if warranted.
At a minimum, each review must encompass, as applicable, eligibility determinations, distribution rate formula, storage and warehousing practices, fiscal and inventory control, reporting and record keeping requirements, and compliance with civil rights policies and training. The WSDA FA compliance review process includes:
- Food Assistance will schedule program reviews prior to the visit by sending a written notice by email to the program and fiscal staff who will be involved in the visit. Written notice may also be sent to the director.
- Food Assistance will request Lead Agencies submit documentation prior to conducting an onsite review.
- A copy of the FA Lead Agency Review (AGR-2225) will be sent to the Lead Agency’s signature authority, as well as applicable program and fiscal staff. Food Assistance will keep a copy of the review on file.
- If necessary, Food Assistance will develop an action plan with the Lead Agency, including due dates of responses, to ensure that identified findings are addressed in a timely and appropriate manner.
- Food Assistance reserves the right to visit any of the Lead Agency’s Sub Agencies in order to evaluate the Lead Agency’s ability to effectively administer CSFP at the local level.