Updating your organic certification


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Updating your certification

Program manager: Brenda Book
Contact information

Adding a new site

Crop and livestock producers need to complete a new site application for each new site they would like to use to grow an organic crop or pasture livestock on. In order to provide sufficient time for review and inspection, new site applications should be submitted at least 3 ½ months prior to your expected harvest date.
 
Name of Document Fillable Forms PDF Forms
Site application (AGR 2264) Word 413 KB PDF 362 KB
Previous land use declaration (AGR 2262)1 Word 32 KB PDF 225 KB
1 The previous land use declaration is not needed for each new site, refer to the new site application to determine if a previous land use declaration is needed

Updating the crops grown on a certified site

A site application is only needed to bring new sites or additional acrege into certification. If your cropping plan for an existing site changes, you may provide updates by simply contacting us and notifying us of the change.

Adding a new processed or handled product

Handlers and processors need to complete either a new handled or new processed product application for any products they would like included on their organic certificate. Processed products are single or multi-ingredient products that are cut, mixed, cooked, brewed, or otherwise processed by your business. Handled products are any crops or products produced or processed by another operation that you are handling but not otherwise processing.

In order to provide sufficient time for review, new product applications should be submitted at least 4 to 6 weeks prior to your expected handling or processing date.

Name of Document Fillable Forms PDF Forms
Handled product application (AGR 2524) Word 31 KB PDF 195 KB
Processed product application (AGR 2523) Word 32 KB PDF 196 KB

Additional product forms

The new product application may prompt you to complete additional forms depending on the ingredients and labels used for the product. These additional forms are linked directly from within the application and available online in the table below. These additional forms are not applicable for all products and do not need to be completed unless noted within the application.

Name of Document Fillable Forms PDF Forms
Single Ingredient Product Formulation (AGR 2179) Word 30 KB PDF 107 KB
Multi-Ingredient Product Formulation (AGR 2178) Word 33 KB PDF 130 KB
Non-Organic Ingredient Affidavit (AGR 2252) Word 29 KB PDF 207 KB
Commercial Availability Record (AGR 2251) Word 29 KB PDF 199 KB
Natural Flavor Product Questionnaire (AGR 2700) Word 31 KB PDF 221 KB
Organic Label Approval Verification (AGR 2724) Word 32 KB PDF 212 KB

Updating labels for existing products

No forms are typically required to update labels for existing products. Simply contact us and provide a copy of the label. If the label will be used by more than one farm or business please be sure to include all relevant certification numbers with your submission. Please note, if you are packing into a private label that lists a certifier other than WSDA Organic Program; you will need to provide verification from the listed certifier that they have reviewed and approved the label. The Organic Label Approval Verification form, available above, may be used to provide this verification.


Updating your organic system plan

WSDA Organic Program uses a living organic system plan. With this living plan, each operation only needs to complete a full organic system plan once. After that, you may provide updates to individual sections at any time during the year.
Name of Document Fillable Form Printable Forms
Section A. Seeds Word 58 KB PDF 32 KB
Section B. Transplants (Annual Seedlings) Word 55 KB PDF 33 KB
Section C. Perennial Stock: Planting and Grafting Word 56 KB PDF 28 KB
Section D. Soil Fertility and Crop Nutrient Management Word 63 KB PDF 42 KB
Section E. Natural Resources and Biological Diversity Word 63 KB PDF 39 KB
Section F. Weed Management Practices Word 56 KB PDF 23 KB
Section G. Pest Management Practices Word 57 KB PDF 25 KB
Section H. Disease Management Practices Word 56 KB PDF 24 KB
Section I. Farm Equipment Word 56 KB PDF 23 KB
Section J. Harvest and Transportation Word 58 KB PDF 32 KB
Section K. Storage Word 60 KB PDF 29 KB
Section L. Packing Word 68 KB PDF 47 KB
Section M. Recordkeeping Word 57 KB PDF 29 KB
Section N. Wild Harvest Word 42 KB PDF 124 KB
Section O. Fungi Word 45 KB PDF 42 KB
Name of Document Fillable form Printable form
Section A. Livestock Flow Chart Word 221 KB PDF 23 KB
Section B. Origin of Livestock Word 242 KB PDF 31 KB
Section C. Livestock Living Conditions Word 273 KB PDF 41 KB
Section D. Pasture Word 281 KB PDF 244 KB
Section E. Feed Rations Word 233 KB PDF 145 KB
Section F. Livestock Health Care Word 250 KB PDF 31 KB
Section G. Livestock Product Handling Word 238 KB PDF 27 KB
Section H. Recordkeeping Word 250 KB PDF 31 KB
Name of Document Fillable form Printable form
Section A. Harvest and Transportation Word 231 KB PDF 28 KB
Section B. Receiving-Incoming Organic Products and Ingredients Word 239 KB PDF 28 KB
Section C. Cleaning, Sanitation Word 238 KB PDF 29 KB
Section D. Packing Word 237 KB PDF 28 KB
Section E. Post Harvest Materials Word 255 KB PDF 30 KB
Section F. Water Word 239 KB PDF 29 KB
Section G. Packaging, Storage Containers, and Shipping Containers Word 235 KB PDF 28 KB
Section H. Shipping - Outgoing Products Word 228 KB PDF 25 KB
Section I. Pest Management Word 263 KB PDF 34 KB
Section J. Quality Assurance and Recordkeeping Word 240 KB PDF 33 KB
Section K. Product Flow and Equipment List Word 244 KB PDF 34 KB
Section L. Storage Word 233 KB PDF 26 KB
Section M. Product Composition and Ingredient Verification Word 244 KB PDF 34 KB
Section N. International Trade Word 105 KB PDF 221 KB
You are encouraged to use the individual sections above to provide specific updates on any sections that have changed; however if you are looking to add a new scope of certification or if you have significant changes to your entire system you may complete one of the full system plans below.
Name of Document Fillable Forms PDF Forms
Crop producer system plan (AGR 2121) Word 149 KB PDF 248 KB
Livestock producer system plan (AGR 2254) Word 485 KB PDF 399 KB
Handler and Processor system plan (AGR 2180) Word 515 KB PDF 468 KB

Providing other updates

The renewal application may prompt you to complete additional update forms for items such as additional contacts or co-processors. These forms are linked directly in the new application packet and available below. These forms may also be used to provide updates about your business throughout the certification process.

Name of document Fillable form Printable form
Organic contact information (AGR 2515) Word 29 KB PDF 101 KB
Site update information (AGR 2516) Word 29 KB PDF 163 KB
Facility and location information (AGR 2519) Word 29 KB PDF 100 KB
Co-processor and custom handler information (AGR 2522) Word 30 KB PDF 207 KB
Input material list (AGR 2196) Word 29 KB PDF 105 KB