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Updated 12/18/2008
Warehouse Audit Program
Renewal Packets
For more information, contact warehouse audit staff.
Annual Renewal Packet -- Warehouse Dealer
Annual Renewal Packet -- Dealer Only
To view PDF files, Acrobat Reader.
Annual Renewal Packet -- Warehouse Dealer
TO WAREHOUSEMEN AND DEALERS:
PLEASE read the following carefully in order to avoid monetary penalties and
delays in the licensing process.
Request for Negotiable Warehouse Receipts
Request for Non-Negotiable Warehouse Receipts
Bond of Grain Dealer/Warehouseman
Certificate of Issuance of Insurance
According to the Warehouse Act, it is unlawful for any person to operate a warehouse or act as a dealer in this State without first having obtained a license from the department. Warehousemen licensed under the U.S. Warehouse Act are exempt from the warehouse license requirements but not from the dealer license. If you are licensing as a dealer only you need only to complete the application and submit a financial statement. If your application is not received by the department prior to June 30, a penalty of $50 for the first week and $100 for each succeeding week shall be assessed and added to the license fee. This penalty shall not apply if the applicant furnishes an affidavit certifying that he has not acted as a warehouseman and/or dealer since July 1.
Application: Both pages of the application form pertains to both warehousemen and dealers. Be sure to check appropriate boxes and provide the fiscal year end for your company. The top portion of the back page is for Warehousemen. Please list storage capacities, including outside storage, taken from your latest bin charts. Warehouses at a station not physically connected require separate license fees. If you have added or deleted from your '99-00 license, please indicate changes. Dealer Location information is on the bottom of the back page. We need the location and address of each office in which you will have a buyer contacting producers. This is for information only and does not affect your license fee. Be sure the Application is completely filled out and signed.
The license fee schedule is as follows:
$1,350 for each terminal warehouse.
$1,050 for each sub-terminal warehouse.
$ 500 for each country warehouse.
$ 750 for a dealer license.
$ 300 for an exempt grain dealer.
Warehouse Receipts: All orders for warehouse receipts will be printed on "NCR" paper (No Carbon Required) and on continuous forms used with computers. Warehouse receipts will be $10 for a set of 50 receipts. Please enclose a cancelled warehouse receipt (not original) containing the information you want printed thereon. No orders will be accepted unless a sample receipt is attached unless you are a new licensee. New licensees are required to order a minimum of fifty (50) negotiable warehouse receipts. Current licensee's only need to order warehouse receipts as they are needed.
Non-Negotiable Warehouse Receipts: All Non-negotiable warehouse receipts will be printed on “NCR†paper and on continuous forms used with computers. Non-negotiable receipts will be $10 for a set of 50 receipts.
Cancelled warehouse receipts must be held for at least three years and can then be destroyed only by a State Warehouse Examiner.
Tariff: The Act requires that you file with the department and post in a conspicuous place at your warehouse, your charges for receiving, storage, load-out, put-through and reconditioning. Charges filed must be assessed and applied equally to all depositors. You may complete the enclosed forms or use your letterhead. Please submit forms or letterhead in duplicate. When approved, one copy will be returned with your license.
Other charges such as cleaning and drying are not required to be on file but must be posted conspicuously for depositors and applied uniformly.
Insurance: The Act requires that the department receive evidence of insurance through the licensing period. We will send out reminders 30 days prior to expiration of your insurance and will automatically suspend your warehouse license if the renewal is not received by the expiration date.
Financial Statement: The department must receive annually, as close to the end of your fiscal year as practical, but in no case later than four** months, a financial statement, which has been audited or reviewed by a certified or licensed public accountant which includes:
(1) Balance sheet
(2) Income statement which
includes annual gross sales
of covered commodities purchased from producers.
(3) Statement of changes in financial position.
(4) Footnotes or schedule disclosure of:
(a) Total bushels received annually by commodity.
(b) Amount of each commodity in storage at the end of the year.
(c) Amount of each commodity held for depositors.
Note: Item 2 above asks for the amount of sales resulting from purchases of commodities covered under the Act from producers. If this is not separated in the statement, your bond will be computed on total purchases.
** Companies which have a UGRSA with Commodity Credit Corporation must submit a copy of their financial statement to the Commodity Credit Corporation Kansas City Office within three months after their fiscal year end. A thirty-day extension may be granted by CCC. Companies not presently licensed under this Act will need to submit their latest available statement, even if it does not meet the above criteria, before a license can be issued.
Do not hold up your application for your financial statement but indicate the approximate date we should be receiving it.
Bond: Bonds are continuous and are based on $0.18 per bushel of licensed capacity or 6 percent of commodities purchased from producers, whichever is greater. Upon receipt of your financial statement, the department will compute the amount of bond required and notify you if there is a change.
If you have any question, or need assistance, feel free to call our office at 509/533-2488.
*Special Note:
Grain dealers who purchase less than one hundred thousand dollars annually from producers and operates in accordance with the provisions of WAC 16-237-025(3), may petition the director for exemption from the bond requirements.
**Additional Note:
Ground Piles: Licensed ground piles must be properly landscaped to provide adequate drainage. Ground piles that are not covered and are not aerated must be picked up by October 30th.
UGRSA Warehouse Operators must also receive prior approval from CCC for outside emergency and/or temporary outside storage. CCC emergency outside storage must be picked up by October 30th. CCC temporary must be covered, aerated, piled on a concrete or asphalt slab, or hard packed dirt surface, and have a rigid sidewall.
Annual Renewal Packet -- Dealer Only
TO DEALERS:
PLEASE
read the following carefully in order
to avoid monetary penalties and
delays in the licensing process.
Request for Negotiable Warehouse Receipts
Request for Non-Negotiable Warehouse Receipts
Bond of Grain Dealer/Warehouseman
According to the Warehouse Act, it is unlawful for any person to operate
as a dealer in this State without first having obtained a license from the
department. If you are licensing as a dealer only you need only to complete
the application and submit a financial statement that has been audited or
reviewed by a certified or licensed public accountant. If the application is
not received prior to June 30th, a penalty of $50 for the 1st week and $100
for each succeeding week shall be assessed and added to the license fee.
This penalty shall not apply if the applicant furnishes an affidavit
certifying that they have not acted as a dealer since July l.
Application The front page pertains to both warehousemen and
dealers. Be sure to check appropriate boxes and list your company's
financial year-end.
Dealer location information is on the back side at
the bottom of the application. You need to list the location and address of
each office in which you will have a buyer contacting Washington producers.
This is for information only and does not affect your license fee. The
license fee is $750 for a dealer only license, unless the grain dealer is
exempted from bonding under RCW 22.09.060, in which case the fee shall be
$300*. Be sure the application is completely filled out and signed.
Financial Statement: The department must receive annually, as
close to the end of your fiscal year as practical, but in no case later than
four months, a financial statement, that has been audited or reviewed, by a
certified or licensed public accountant which includes:
(1) Balance
sheet.
(2) Income statement which separates annual gross sales
of commodities purchased from producers covered under
the Act from other
sales.
(3) Statement of changes in financial position.
Note:
Item 2 above asks for the amount of sales resulting from purchases of
commodities covered under the Act from producers. If this amount is not
separated in the statement, your bond will be computed on total purchases.
Companies not presently licensed under this Act will need to submit
their latest available statement, even if it does not meet the above
criteria, before a license can be issued.
Do not hold up your
application for your financial statement but indicate the approximate date
we should be receiving it.
Bonds: Bonds are continuous and are based
on 6 percent of commodities purchased from producers. Upon receipt of your
financial statement, the department will compute the amount of bond required
and notify you if there is a change. In lieu of bond, the department will
accept a cash deposits, an assignment of life insurance, or an irrevocable
letter of credit.
*Special Note: Grain dealers who purchase less
than one hundred thousand dollars annually from producers and operates in
accordance with the provisions of WAC 16-237-025(3), may petition the
director for exemption from the bond requirements.
If you have any
questions, or need assistance, please call 509/533-2488.
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